AICAFMHA:
promoting mental health for young Australians
Australian Infant, Child, Adolescent and Family Mental Health Association Ltd
ABN 87 093 479 022

Privacy Policy

Privacy Policy

Introduction

The new private sector provisions in the Privacy Act 1988 (Cth) regulate the way private sector organisations, such as AICAFMHA, collect, use, keep secure and disclose personal information.

The National Privacy Principles (NPPs) aim to ensure that organisations that hold information about people handle that information responsibly. The also give people some control over the way information about them is handled.

In response to the NPPs, AICAFMHA has developed the following privacy policy and complaints procedure. Individuals seeking further information about the NPPs should visit the Office of the Federal Privacy Commissioner website at http://www.privacy.gov.au . Individuals seeking further information about the AICAFMHA Privacy Policy should contact the AICAFMHA Privacy Officer by email or phoning 08 8132 0786.


Policy

The AICAFMHA Privacy Policy reflects the structure of the NPPs in addressing the following principles:


NPP 1 and NPP 10 - Collection
AICAFMHA collects information about individuals and organisations to facilitate its networking function. Information is collected through membership applications, participant details from AICAFMHA events such as conferences, and through incidental contacts with individuals making requests for information and/or involvement with the association. Information is primarily collected directly from an individual or organisation through their contact or correspondence with the association. AICAFMHA does not solicit unnecessary or irrelevant personal information.

Information collected by AICAFMHA falls into the following categories:

  • Contact details - name, address, phone, email, fax
  • Professional interests - areas of expertise, interest, specialisation
  • Membership status - financial member status, previous membership status
  • Participation level - interest in active involvement in the association, special areas of interest for involvement
  • Email list subscription - email addresses subscribed to any of the AICAFMHA news or discussion lists

NPP 2 - Use and disclosure
Information collected by AICAFMHA is generally used for the primary purposes of the association, that is, to facilitate networking of and sharing of information between individuals in the fields of infant, child, adolescent and family mental health.

From time to time, AICAFMHA receives requests from related organisations for details of individuals who may have an interest in a particular event, resource or such. Where practicable, AICAFMHA will undertake to distribute such details to its contacts on behalf of the requesting organisation. Where this is not possible, or practical, AICAFMHA may release information of the Contact details type to a requesting organisation on the understanding that this information is for the express purpose detailed in the request.

AICAFMHA members have the oppotunity to 'opt out' of consenting to the release of any type of information when completing their membership application form. Where consent is withdrawn, information about events, resources and such will only be provided through AICAFMHA.

Non members who wish to check whether AICAFMHA holds any personal information about them, or individuals wanting to withdraw consent for any release of details should contact the association by email or by phoning 08 8132 0786.

Email addresses subscribed to any of the AICAFMHA news or discussion email lists are held solely by the association and are not made available to any third party or organisation at any time.

NPP 3 - Data quality
AICAFMHA endeavours to maintain an up-to-date database of contacts. Corrections to personal information of the Contact details type are made annually.

AICAFMHA contacts are invited to submit amendments to their contact details via the association website.

NPP 4 - Data security
Personal information held by AICAFMHA is maintained on a non-networked secure computer in a secure office environment. Access to the AICAFMHA database is limited to AICAFMHA employees via a primary database manager.

Email addresses subscribed to AICAFMHA news and discussion lists are held on a private secure server.

NPP 5 - Openness
This NPP relates to an organisations openness about the information it collects, the use of that information, complaints mechanisms, and handling of requests for information. The AICAFMHA Privacy Policy aims to address these items.

Individuals or organisations wanting additional information about AICAFMHA, the personal information it collects, access, security or any other details in this policy, should contact us by email or by phoning 08 8132 0786.

NPP 6 - Access and correction
NPP 6 gives an individual a right of access to all the personal information that an organisation holds about them, although there are some exceptions.

Individuals wanting to access personal information held by AICAFMHA about them should contact the association by email stating their request, or by phoning 08 8132 0786. Requests for personal information made in writing will receive a written response within 14 days for basic information. All other requests for information will be responded to within 30 days of the request.

Individuals seeking personal information must provide details to satify the association that they are in fact the individual about which the personal information has been requested.

Individuals wanting to advise of corrections to their personal details can forward the relevant details to the association by mail (PO Box 387, Stepney, SA 5069), email secretary@aicafmha.net.au, or by phoning 08 8132 0786.

NPP 7 - Identifiers
AICAFMHA does not collect any information relating to or including the use of Commonwealth government identifiers such as Medicare number, social services number etc.

NPP 8 - Anonymity
AICAFMHA respects the wishes of individuals who want to remain anonomous to us. Where possible, the association will accomodate these wishes. Where anonymity is not possible, AICAFMHA undertakes to respect and maintain as confidential, the personal details disclosed to the association.

NPP 9 - Transborder data flows
AICAFMHA does not participate and does not have the need to participate in transborder data flows.

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Last Modified: 18-01-2003 13:15:53